Summary of how we ‘Little Scrummers Rugby Ltd’ use your data
What does this policy cover?
This policy describes how Little Scrummers Rugby Ltd (also referred to as “the Club”, “we” or “us”) will make use of the data we handle in relation to our members, including our use of the Parent Registration System (“Portal”) provided by us.
It also describes your data protection rights, including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.
What information do we collect?
We collect and process personal data from you as a Parent/Guardian when you book in “Your Child” (as the member is referred too) for a ‘Free Trial’ and when you ‘Enrol’ . This includes:
We do not receive any information from third parties.
• To fulfil a contract, or take steps linked to a contract: this is relevant where you make a payment for your membership and any merchandise. This includes:
• As required by the Club to conduct our business and pursue our legitimate interests, in particular:
• Where you give us consent:
• For purposes which are required by law:
Withdrawing consent or otherwise objecting to direct marketing
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests. You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out below in the “How do I get in touch with you?” section.
Who will we share this data with, where and when?
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our legitimate interests in compliance with applicable laws.
What rights do I have?
You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format.
In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.
To exercise any of these rights, you can get in touch with us – using the details set out below. If you have unresolved concerns, you have the right to complain to the Information Commissioner’s Office.
Much of the information listed above must be provided on a mandatory basis so that we can make the appropriate legal checks and register you as required.
How do I get in touch with us?
We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch at firstname.lastname@example.org or by writing to our registered address.
How long will you retain my data?
We process the majority of your data for as long as you are an active member and for 1 year after this.
Where we process personal data for marketing purposes or with your consent, we process the data for 1 year unless you ask us to stop, when we will only process the data for a short period after this (to allow us to implement your requests). We will then delete your data.
We will retain information held to maintain statutory records in line with appropriate statutory requirements or guidance.